Deletion Schedule

CCC TechConnect is implementing a Zoom Recording Storage Policy to address file space limitations across all California Community Colleges. Any Zoom recording created before July 31, 2024 will be deleted in October 2025. Deletion will continue on an annual basis such that recordings created from

August 1, 2024 to June 30, 2025 will be deleted July 1, 2026.
created July 1, 2025 to June 30, 2026 will be deleted July 1, 2027
and continue on this schedule for subsequent years.

Select and Download Recordings

Follow these steps to access and download your recording files.

On a web browser, use your Ohlone College email address and password to sign into your browser. Zoom.com on a web browser.
Select "Recordings & Transcripts" from the Zoom navigation menu.
In the "Cloud Recordings" tab, you can Export a report that lists all of your recordings, dates recorded, and size.
Locate the recordings that you wish to save.
To the right of that recording, expand the menu to show Download or Delete features.
Select Download and agree to "Download" if prompted by a pop-up box.
Allow Zoom to Download if access is requested.
Check to see that a mp4 video file AND a vtt transcript file both downloaded. Note that the file names will begin GMT.
Save the files onto your device and note the location.
If you aren't sure that need a recording, you can open on a new page and preview before downloading. A downloading option will appear on the new page.

You may export a spreadsheet of all of you Cloud recordings and use it to manage your download process. When you are logged into Zoom.com, select the "Export" option above your list of recordings.

Continue to the next two pages for suggestions on how to share your recordings and transcripts via MS Stream or Canvas Studio.